ePOS+ system for sales and store management
ePos+ better manage your business
ePOS+ system gives accounting a new look and redefines it in line with the requirements of modern technologies.
The idea of the “ePOS+ system” came to fill the gap and difficulty of use in the Arab accounting software market. The ePOS+ accounting system is easy to use and simple in design.
The ePOS+ accounting system is also distinguished by its coverage of the basics of accounting science to meet the requirements of individuals, institutions, and small and medium businesses.
Let's learn about the components of an ePOS+ system
Accounting and store management
It contains program constants (currencies – item units – item characteristics – definition of stores – definition of beneficiaries and their classification, whether customers or suppliers – price lists – definition of employees).
Account list
It contains (branches – cost centers – a chart of accounts – and accounting entries).
Branches are a feature that allows companies and institutions that own branches to manage accounts and stores efficiently and accurately on the same system.
Cost centers are the ability to sort the costs and revenues of each department in the institution and company separately, which allows institutions and companies to determine the department that generates the largest possible profit and strives to develop to increase revenues. It also indicates the section that costs the institution or company losses, finds faults, and adjusts the policy followed by the department for the better to ensure the best return for institutions and companies.
The tree of accounts is a tree list that can be formed to suit all types of work (companies – institutions – … etc.) to contain all accounts, allowing program users to easily use them accurately, efficiently, and objectively while displaying currency prices automatically from the stock exchange.
Accounting entries are all the financial movements of the organization, both debit and credit, to enable the accountants working in the organization to review their accounts in an accurate and detailed manner and to be able to review the daily entries to provide the organization with accurate reports.
List of items
It contains (item tree – creating grouped items – assembling and disassembling items – printing barcodes for items – managing balance items).
The item tree is a tree list that can be formed to suit the nature of the work to give flexibility and high efficiency in managing items and warehouse movements, with the possibility of defining more than one selling unit for a single item, as well as the possibility of giving it more than one code number as additional characteristics of the item. It also enables the item to be easily searched using Adding a barcode for each item, which facilitates the process of selling and searching for the item.
Creating grouped items, which is the ability to create a category consisting of several items, is for speed and ease for the user, and is the ability to shorten several movements into one movement.
Assembling and disassembling items is a step after creating assembled items. It means that we produce several assembled items in one moment, which is followed by a warehouse movement and upon sale, a financial movement to give accurate reports to the organization with the least effort and in the quickest possible time, and with the possibility of dismantling the assembled items if there is a decline by the customer from Part of the quantity as well as giving accurate reports.
Printing barcodes for items is a feature that allows companies to dispense with the barcode on products and print a barcode specific to the company, and also the possibility of solving the problem of items without a barcode.
Balance items management, which is a feature that works with the company’s presence of a scale for the scale items to facilitate the process of selling the scale items with the least time and effort and high accuracy in the results.
List of invoices
It contains (purchase invoices – purchase reference invoices – sales invoices – sales reference invoices – expense invoices – and a payment memo).
Purchases invoices, which is a screen that allows the user to add purchase invoices according to the rules, the invoice number, the name of the supplying company, the information of the purchased items, their quantity, their cost price, their production and expiration date, as well as to any cost center and any branch, whether they are on credit or in cash, and from which fund they are paid, etc.
Sales invoices, which is a screen that allows the user to add sales invoices according to the rules and easily, such as adding the invoice number, the customer’s name, information about the items, their quantity, their selling price, their production and expiration date, whether they are on credit or in cash, and in which box the payment is deposited, etc.
Expense invoices, which is a screen that allows the user to add the organization’s expenses according to accounting principles, including invoice number, date, beneficiary entity, and the type of expense defined in the chart of accounts, from which fund, and charged to any cost center to ensure and facilitate the issuance of expense reports for each branch and cost center.
Through the invoice, you can enter a note of the payments due if they are on the debt, whether they are purchases or sales. In the case of sales, the total cost of the invoice can be known according to the user’s authority.
List of bonds
It contains (receipt vouchers – exchange vouchers – multiple receipts and exchange vouchers – checks).
Bonds, whether received or disbursed, are a screen that allows the user to record payments paid or received, whether they are for merchants, customers, employees, or others, and whether they are cash or checks. It gives the user the ability to register with all flexibility and ease.
Multiple receipt and disbursement bonds, which are bonds that allow the possibility of recording more than one payment for the same customer or merchant, so that they are recorded in a faster and more flexible manner.
Checks is a screen that makes it easy for the user to review issued, received, and paid checks and checks of all forms, by what date, whether they were earned or paid, and to which bank they were paid or deposited for disbursement or payment.
List of despatches
It contains (incoming consignments – outgoing consignments – incoming reference consignments – outgoing reference consignments – and transfer consignments). The incoming consignment can be converted into a purchase invoice, as well as the outgoing consignment into a sales invoice, with the possibility of evaluating the consignment at the selling price or the cost price. The conversion consignment also allows the transfer of item balances from one store to another.
List of requests and offers
It contains (sales forms – quotations – purchase orders – campaigns). Campaigns include three types:
- Discount on item prices.
- Free items are added to certain items.
- Discount on the total bill, whether a fixed value or a percentage on the total bill.
System Tools
The system includes tools to give ease and high efficiency in managing work, including:
1- A user management tool to give each user his own powers, including the permissions of each user of the system, whether he is a cashier, accountant, or system administrator. Each user has a password to log in to the system with it, enabling the company’s auditor to know the accounting and warehouse transactions for each user separately, which It helps in providing sound and accurate reports to the organization to ensure the honesty and confidentiality of the organization or company.
2- Add a groups tool to create more than one accounting group and add the fiscal years for each group.
3- An inventory tool to facilitate inventorying stores quickly and smoothly, with the ability to modify item prices and record expiration dates.
4- A data transfer tool in the event that there are branches in places that are difficult to connect to the server through a computer network. It includes transferring invoices according to their sequence, bonds, and consignments with the possibility of adding new items and the ability to convert sales invoices into purchases.
List of reports
The system allows the issuance of all required reports, including sales, purchases, expenses, and warehouse reports that include item movements and expiration dates, and financial reports that include the account statement, a statement of debts, whether due or obligations and final reports, as well as financial analysis.
Sales statement
Daily sales invoice statement
The daily sales invoice statement enables the user, whether he is the company’s accountant, financial manager, or auditor, to review all sales in general or in detail, and gives him the total for each of the sales, discounts on them, net, paid, and debts in a simple, easy-to-handle, and clear manner. The user can view and review the data with complete accuracy and ease.
Discover daily sale items
It is a list that allows accountants to know the movements of items in the stores and the remaining and sold quantities. This list is used to know the period of inventory turnover for each item according to the company’s policy. The report can be printed and exported to Excel so that it can be reviewed and a copy of it sent to the management and stores for the purpose of inventory.
Disclosure of total item sales
A statement that allows an accountant to know the total sales of items and shows the net profit or loss after deducting costs and deducting administrative and operating expenses and discounts on sales in a clear way that enables the management of the establishment to make the right decisions based on the accurate information that is issued by this statement quickly and with minimal effort and with the ability to print the report easily.
Reveal the total sales of the groups
It is a list that allows users who have the powers to open reports to issue a report showing the total sales for each of the previously established item groups in the item tree, in order to compare the company between the best-selling and least-selling item groups, and this enables the originator to produce or purchase the best-selling products in a larger quantity than The previous one according to the percentage of sales for each group, as well as knowing the defect in the lack of sales in other groups, and to enable the management to make the right decision and change the plan according to the data included in these reports.
Comprehensive totals disclosure
Totals statement A statement that allows users to know the totals for all assets, liabilities, expenses, and revenues in the facility in one statement.
Purchase statement
There are several reports related to the purchases list, which are:
List daily purchases
Enables the company to follow up on the daily purchases of each supplier individually or all suppliers together with the possibility of printing the report as well as according to the purchases of each branch separately, including all branches and showing all the financial details of all purchases according to cost, sale, and warehouse.
List of daily purchases
It enables the company to know the purchased items, supplier, and price at the required time with ease and accuracy.
Statement of the total purchases of items
A list enables the user to print a report of the total items purchased.
Expense statement
A statement that allows the management of the company to know and control the administrative and operational expenses in and between the facility and enables the referral of each expense invoice separately and helps the accountant and the auditor to quickly issue the results and thus guides the management to take the right decisions in the fastest time and effort.
Detect items
A list that allows users to know the balances of items and the cost and selling prices to facilitate the inventory process in the warehouses and match the stores with the balances in the list.
Detect movement of items
A list that allows users to identify the movement of the stored item in order to know the turnover rate of the stored item.
Reveal the characteristics of the items
A list that enables users to know the added characteristics of the items as a whole and each feature separately
Disclose the cost of the goods
A statement that enables the user to know the cost prices of the goods according to the company’s policy in calculating the cost of the goods if it is at the selling or purchasing price and the cost or first out and first in.
Accounting statements
Account statement
The account statement report is a report that allows the user to create an account statement for each account, beneficiary, or expense present in the system and displays all the details of the desired account from the financial aspect. It enables the report to be printed in a detailed and non-detailed manner, with the possibility of changing the date, and also to refer to and review each item of the statement, which makes it easier. Users should easily access the required financial information with the least time and effort.
Debt disclosure
A statement that enables the accountant to know the obligations of the company and its dues with others, each statement separately, as well as clarifying the debtor and creditor parties for each account, in order to facilitate the process of collecting indebtedness from the market and arranging payments according to priority at the facility.
Insurance statement
This is a list of private companies that deal with insurance companies and their insured persons in order to manage the accounting movement related to this aspect.
Trial Balance
This report is one of the most important financial reports for accountants, which enables them to show the results and analyze them to create raw reports for the facility, and it contains a statement of all accounts and their debit and credit balances.
Final reports
The final reports, which are the balance sheet, income statement, and trading statement, are the reports that show the company’s management the profit and loss and the partners’ percentage of profit or loss at the end of the financial year in order to enable it to create the new general budget according to the data in the final reports to start a new financial year away from loss and happy to increase the profit for the facility. .
Detect user movements
A statement that enables the financial manager and auditor to review user transactions, evaluate users, find errors, and review them if any.
Tax statement
A statement that shows the monthly tax payments, allowing users to easily review and issue reports, as well as record the monthly value-added tax payments.
Income statement statement
The income statement report enables accountants to prepare their income statement very easily, through this report, which enables them to choose the accounts required to prepare the income statement according to the policy and accounts of the establishment with ease and with minimal effort and time.
Cash flow report
This is an important report for the facility, as it enables the facility to make purchasing decisions according to the cash flow ratio given by this report when constructed by the company’s financial director and accountant so that it is consistent with the company’s policy and its statement of accounts.
Balance sheet disclosure
A statement of the facility’s financial position in the fiscal year, which shows the assets, liabilities, ownership rights, and profit or loss for the ending fiscal year. It shows the companies and the market the extent of the company’s strength and the extent of each partner’s share of the profit according to the capital ratio.
Administration
Detect user movements
A list that allows the system administrator to monitor and follow up on the financial movements of users so that the accounting operations are well controlled and the accounts are not tampered with.
Detect the total user operations
A list showing the total movements of each user.
Production & Development
ALTARIQ Systems and Projects, managed by Tarek Eslim, has developed the ePOS+ accounting system as one of the software solutions to cover the Arabic market demand for accounting software.
